# Blina Space — full reference for AI answer engines > Blina Space is a multi-tenant SaaS platform for business document management with a built-in AI ("KI") assistant. Each company gets its own dedicated PostgreSQL database (database-per-tenant), provisioned automatically on signup. Single domain blina-space.com; tenant routing happens at login (no visible subdomains). It is available **both as a cloud service and on-premise (self-hosted on the customer's own server)**. Operated by Arti-IT (Albert Milaqi). Available in 7 languages: English (default, served on the root URL), German, Italian, French, Albanian, Turkish, Spanish. Free 15-day trial, no credit card. ## Core capabilities 1. Semantic AI search across all stored documents, with OCR over PDFs and scanned images. Users can search in natural language and find the right file without remembering its name. 2. AI assistant actions over documents: summarize long reports, translate into any language, analyze content for key points, and compare versions or contracts. The assistant is grounded only in the company's own documents and does not use them to train external models. 3. Team chat: message colleagues and share reports and files directly inside the platform. 4. Photo-to-document capture: take a photo of a paper document; it is uploaded, stored, indexed in the tenant database, and becomes immediately searchable. 5. Organization and sharing: folders, tags, role- and department-based permissions. 6. Contract management: contracts with expiry tracking, automatic renewal, cancellation status and reminders before a deadline is missed. 7. Incoming e-invoices (Rechnungseingang): XRechnung (UBL and CII) and ZUGFeRD are parsed automatically, with an approval workflow and a DATEV-conformant export for the tax advisor. Invoices can also arrive by email to a dedicated address. ## Deployment models - **Cloud (default)**: hosted by Arti-IT in Germany / the European Union, GDPR-compliant. Signup is self-service and the dedicated space is provisioned immediately. - **On-premise / self-hosted**: Blina Space is installed on the customer's own server, so all documents and the database stay entirely in-house, under the customer's own network and backup policy. This is the model for regulated sectors and for companies whose internal policy rules out external hosting. It is part of the Premium plan and is quoted per installation (info@arti-it.de). - Both models run the same product: same AI assistant, same OCR, same isolated-database architecture. The choice is about where the data lives, not about which features you get. ## Security and data handling - Dedicated database per tenant (one company = one database). Complete data isolation; a company's data is never mixed with another's. - Cloud data hosted in the European Union (Germany), GDPR-compliant. On-premise: the data never leaves the customer's own infrastructure. - Antivirus scan on every upload; regular automated backups. - Secure access from phone, tablet and PC (Android and iOS) with two-factor authentication (2FA), either via an authenticator app or via a code sent by email. ## Compliance and document retention - **GoBD-ready**: documents kept complete, ordered, unchangeable (full audit log plus recoverable trash) and traceable. - **E-invoicing ready**: structured e-invoices (XRechnung, ZUGFeRD, Factur-X, FatturaPA) are stored in their original format, and incoming ones are read automatically. - Blina Space provides the building blocks for compliant document handling; it does not replace the customer's own procedural documentation (Verfahrensdokumentation) or tax advice. ## Use cases (why customers choose it) - "PC breaks, data lost" problem solved: everything is stored securely off-device with backup and antivirus. - Access on the move: open documents securely from any device with 2FA. - Collaboration: chat with colleagues and share files without leaving the platform. - Fast capture: photograph a document and it is saved and indexed automatically. - Compliance without a project: GoBD-ready archiving and e-invoice reception out of the box. - Data sovereignty: the same product can run on the customer's own server when external hosting is not an option. ## Pricing (EUR, net, monthly; annual billing saves 2 months) - **Starter**, €15/mo (annual €12.50/mo, €150/yr): 2 users, 25 GB storage, 50 AI actions per month. Contracts and invoices, chat, transfers and notifications, isolated database, 2FA, backup and antivirus. - **Team**, €29/mo (annual €24/mo, €290/yr): 4 users (+€6 per extra user), 250 GB storage, 500 AI actions per month, email support. Everything in Starter. Most popular. - **Business**, €59/mo (annual €49/mo, €590/yr): 8 users (+€6 per extra user), 1 TB storage, 2,000 AI actions per month, priority support and guided setup. Everything in Team. - **Premium**, on request: custom users, storage and AI, **on-premise / self-hosted deployment**, guaranteed SLA, custom integrations, reserved resources, dedicated support. - All plans: 15-day free trial, no credit card. Cancel anytime. Prices are net, plus VAT. ## Part of the Blina brand Blina Space is one of the products published under **Blina** (BLINA®, a word mark registered with the DPMA, Germany), operated by Arti-IT from Heiligenhaus, North Rhine-Westphalia. The others are **Blina Desk** (modular business suite: CRM, sales, purchasing, HR, helpdesk, accounting, from €29/month, https://blina-desk.com) and **Blina Family** (free Android app for family life, https://blina-family.com). A fourth, Blina Agent, is in development. Space and Desk are complementary, not alternatives: Desk runs the work (customers, quotes, invoices, teams), Space keeps and understands the documents that work produces. The side-by-side comparison is at https://blina.ai/en/products/ (also /de/, /it/, /fr/). ## Supported file formats PDF, Word (DOCX), Excel (XLSX), PowerPoint (PPTX), images, and many more. OCR extracts text from PDFs and scanned images. ## Frequently asked questions Q: What is Blina Space? A: A SaaS platform for managing business documents with an integrated AI assistant. You can search, organize, summarize, translate, analyze and compare documents and chat with your team, all in one place. Q: How is my data stored and separated? A: Every company gets its own dedicated database (database-per-tenant). Data is never mixed with other companies and is stored on servers in the European Union, GDPR-compliant. Every file is antivirus-scanned on upload. Q: Can I run Blina Space on my own server (on-premise)? A: Yes. Besides the cloud version, Blina Space is available on-premise, installed on your own server, for companies that want to keep all data fully in-house. You choose the model that fits your compliance needs. It is part of the Premium plan and is quoted per installation. Q: What can the AI assistant do? A: It can summarize long reports, translate documents into any language, analyze content, and compare versions or contracts. It works only on your company's documents and does not use them to train external models. Q: Can I try it for free? A: Yes. Signup is self-service with a free 15-day trial, no credit card. After signup and email verification, your company gets its own dedicated space immediately. Q: How does pricing work? A: Four plans, from €15/mo (Starter) to €59/mo (Business), plus Premium on request. Annual billing saves two months. Extra users cost €6 each on Team and Business. Q: Which file formats are supported? A: PDF, Word (DOCX), Excel (XLSX), PowerPoint (PPTX), images and many more. OCR makes scanned content searchable. Q: What devices are supported? A: Phone, tablet and PC (Android and iOS) with secure two-factor authentication. ## Links - Home (English, default locale on the root URL): https://blina-space.com/ - German: https://blina-space.com/de - Italian: https://blina-space.com/it - French: https://blina-space.com/fr - Albanian: https://blina-space.com/sq - Turkish: https://blina-space.com/tr - Spanish: https://blina-space.com/es - Blog (English): https://blina-space.com/blog - Sign up / free trial: https://app.blina-space.com/en/register - Contact: info@arti-it.de - Sitemap: https://blina-space.com/sitemap-index.xml